Most people make a huge mistake: without setting priorities, they keep an action list. It typically contains entries from top to bottom about contacting people, documents filing, faxes sending, setting up appointments. And when the day comes to an end, most of the actions have been done and people feel good. Nothing is wrong with keeping track of progress and activities, but you may not be able to achieve the successes if this is done outside the scope of your individual goals.
What’s really wrong here?
Any action list without categories or proper priorities may offer you a temporary feeling of accomplishment when crossing items off, but it will not help you to attain your goals. The ‘mixed-bag’ of activities leads to a behavior pattern that focuses on either the tasks that are easy or on tasks which are urgent but not important.
Getting Down To Basics with Resources
Lifestyle Entrepreneurs are very careful about their time. They know that working on their goals is the most important task even if it means postponing a visit to some friend. They’ll never allow urgent tasks to take control over their day. Instead, they manage the urgent tasks that come about by proper advance planning.
Where To Start with Resources and More
For a practical approach to getting back on track, structure your activities into three different categories.
The Planning Zone
It includes everything that’s important but not so urgent. These are those things that when you do them they’ll contribute to reaching your objectives in the longer run.
As an example, working on your own long term strategy will help you generate future income. Meditation and visualization of goals are also activities that belong in this category.
Successful people spend the majority of their time here, some people even up to 80% of their time.
It includes everything that’s urgent and important. Typically, these are the activities you happen to be doing to generate income with your business.
Example: getting back into a potential client who has responded positively to your website or ad.
Make sure, as this is usually the part where the money is generated, that part of your daily activities are in this category. If you are trained up and already set up, spend at least 40% to 60% of your time here.
It includes everything which is not urgent and not important. All these are mainly the fun and social activities.
Interestingly enough, this is where quite a number of people that are not getting any results spend most of their time. Their action lists are full of activities in this division.
So be careful and spend only time here if you really can afford it. I suggest maximum 10 percent of your time.